Deadlines

Summer 2014 Conferral
Conferral Date: August 22, 2014

July 11 Completion of Final Graduate Board Oral Exams for Summer Graduate Board Meeting
July 25 All materials must be submitted to Graduate Board and Dissertations submitted electronically to the Library by 4:00 p.m.

Fall 2014 Grace Period Deadline: October 24, 2014

Fall 2014 Conferral
Conferral Date: December 30, 2014

October 10 Completion of Final Graduate Board Oral Exams for Fall Graduate Board Meeting
October 24 All materials must be submitted to Graduate Board and Dissertations submitted electronically to the Library by 4:00 p.m.

Spring 2015 Grace Period Deadline: February 20, 2014

Spring 2015 Conferral
Conferral Date: May 21, 2015

March 6 Completion of Final Graduate Board Oral Exams for Spring Graduate Board meeting
March 20 All materials must be submitted to Graduate Board and Dissertations submitted electronically to the Library by 4:00 p.m.

Important Information

Graduate students are required to send an email to homewoodgradboard@jhu.edu with the following items:

  • A copy of the confirmation email they receive after electronic submission.
  • The title of their dissertation typed in the body of the email with correct spelling and punctuation. Please do not use all capital letters in the title.

Students will not be placed on the degree candidate’s listing for approval by the Graduate Board and President of the University until the email has been received by the appropriate Graduate Board deadline.

Please note: Students are highly encouraged to copy their department administrator on this email.

Although students will receive a submission confirmation email, their dissertation/theses must be approved and accepted by the library before the student can be placed on the final degree candidate’s listing for approval. Students will receive a second approval confirmation email once their dissertation/theses is accepted. The library will notify the GB of all accepted submissions.

The GBO exam, reader’s letters, dissertation, and department certification must be completed and submitted by the following deadlines for the graduate student’s name to be put on the Graduate Board’s degree completion list.

An “Application for Graduation” must be received by the Registrar’s Office. Graduate Students should return the completed form to the Registrar’s Office and not the Graduate Affairs and Admissions Office. If no “Application for Graduation” is on file in the Registrar’s Office, the student will not be included on the degree candidates list signed by the President.

Should a student’s degree requirement materials be received after the deadlines listed below that student’s name will be added to the next semester’s Graduate Board list for completed degrees.

Other Important Considerations for Conferral

To complete before the start of a semester and avoid registration, Final Graduate Board Oral Exams must be completed at least two weeks before the start of classes and all materials must be submitted to Graduate Board and Dissertations submitted to the Commercial Binding Office prior to the first day of classes.

Graduate Board Exams may be held throughout the academic year. Written requests to schedule a GBO examination should be submitted in writing at least three weeks prior to the proposed examination date. Students must be registered for the semester in which they take their exam.

Dissertations should be provided to the examiners at least two weeks before the date of a final exam. Students and advisors are responsible for distributing copies to the examiners.

Dissertations must be completed and electronically submitted to the library by the above dates.