FAQs

Campus Visits

Do you offer campus tours?

No, the Graduate Affairs and Admissions Office does not offer formal campus tours. Prospective students and postdoctoral fellows are encouraged to directly contact the department in which they are interested.The departmental admissions coordinators are best equipped to help schedule meetings with faculty, staff, and current students so as to provide the best sense of graduate student life here at Homewood and in that department. Please visit this link for contact information.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I would like to meet with someone from Admissions and/or the department in which I am interested to discuss a specific degree program.

If you will be on the Homewood Campus and would like to meet with someone about the program to which you would like to apply (specific requirements, courses, research opportunities, fellowship availablity, etc), please feel free to contact the departmental admissions contact directly. They can coordinate a meeting for you, if possible. Contact information can be found here.If you are in the Baltimore area on a business day and you would like to speak to someone regarding general application procedures, please feel free to stop by Shriver Hall 28 on the Homewood Campus.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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School of Medicine/School of Public Health/School of Nursing Inquiries

I am interested in medicine, public health or nursing. Where are they located? What are their admissions requirements?

The Schools of Medicine, Public Health and Nursing are located on the East Baltimore campus, not on the Homewood Campus. If you are interested in information pertaining to the schools of the East Baltimore campus, please visit this this link for more information on these schools and their admissions offices. Campus maps of Johns Hopkins can be found here.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Postdoctoral Positions

Are there any postdoctoral positions available?

Unfortunately, this office is not able to provide information regarding the availablity of postdoctoral positions. Please visit the website for the faculty/department in which you are interested to learn of any available positions. Additionally, you may wish to search standard professional and academic websites or publications (such as www.phds.org) for postings.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Part-time and Other Johns Hopkins University Program Inquiries

I am interested in online or part-time studies in Arts and Sciences or Engineering.

Unfortunately, this site and application are only for those interested in full time graduate studies. However, please visit this link for helpful links to JHU’s part-time and other full time programs. Please note that if you are intending to apply to a part-time program, there will be an entirely different application and admissions office involved.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am interested in education, business, music, or international studies. Can you advise me about admissions requirements?

Unfortunately, this site and application are only for those interested in full time graduate studies in the Schools of Arts and Sciences and Engineering.However, please visit this website for helpful links to JHU’s part-time and other full time programs. Please note that if you are intending to apply to any other program, there will be an entirely different application and admissions office involved.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Admissions Requirements and Criteria

What degrees are offered?

You can find a full listing of our departments and degrees (along with their application requirements) by clicking here. This website only serves the Schools of Arts and Sciences and Engineering, if you are interested in a program from another JHU division, please click here for more information

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What is required to apply to my chosen degree?

Please visit the admissions site for your chosen department and degree to learn about specific admissions requirements. If you have specific questions that pertain to your qualifications and academic background, please feel free to contact the department admissions coordinator. Contact and departmental website information can be found here.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Am I qualified to apply?

Unfortunately, our office cannot assess your chances of admission, as the decision is ultimately made by the department to which you apply. Please note that each individual applicant’s complete application will be considered before a final decision is given. If you have particular questions regarding your academic background or have a unique situation concerning your qualifications, please feel free to contact the department admissions coordinator for guidance. Departmental contact and admissions information can be found here.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What are the minimums for GREs/TOEFLs/IELTS?

There are no published universal GRE/TOEFL/IELTS score minimums needed to be considered for admission. Each department has its own criteria. Please keep in mind that each applicant’s complete application – including your transcripts, letters of recommendation and other academic accomplishments – will be considered before an admissions decision is made.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Is there a minimum GPA?

There is no universal GPA needed to be considered for admission. Each department has its own criteria. Please keep in mind that each applicant’s complete application – including your transcripts, letters of recommendation and other academic accomplishments – will be considered before an admissions decision is made.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When are the deadlines for admission?

Deadlines can be found here.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can I be admitted for a spring semester?

Most programs only admit students for the fall semesters, but there are exceptions. Please visit here for more information and deadlines. If you have a particular question of a specific department, please contact them directly to confirm.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do I have to send transcripts for every academic instance I have?

All applicants are required to upload unofficial transcripts of all previous college and university study to their online ApplyYourself application. Failure to upload unofficial transcripts will result in an inability to complete and submit the online application.Applicants should also send a list of current courses and any other courses that will be taken before beginning graduate study at Johns Hopkins that do not appear on their transcripts.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do I have to send my study abroad transcripts?

Transcripts for study abroad courses are not required, provided the courses and credits are listed on the transcripts of an applicant’s primary degree-granting instution. If this is not the case, then transcripts must be provided.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Funding/Costs/International Students

Are only domestic students considered for fellowships/stipends/teaching assistantships?

No. International applicants are considered equally for any available and relevant funding.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What percentage of international students do you accept every year?

We do not actively publish data regarding the citizenship status of our applicants; as it is irrelevant to the admissions process. All applicants are considered on the basis of their credentials and application package.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Where can I find information about tuition costs?

Information regarding tuition costs and costs of living can be found here.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Are there any fellowships/scholarships available?

Many departments are able to offer some funding in the form of fellowships to their PhD students; but it is usually not the same for Masters students. Please confirm with the department in which you are interested for specific information. There are several fellowships which provide financial awards to assist in the recruitment of graduate students from diverse backgrounds, including under-represented minority students, women, and students from economically or socially disadvantaged circumstances. Please click here for more information.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Before Submitting the Online Application

I have used ApplyYourself for applications to other instituitions, should I create a new PIN for this application?

No, you should use the same PIN you’ve used elsewhere.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am applying to multiple departments or programs in the Krieger School of Arts and Sciences and the Whiting School of Engineering. May I use the same PIN?

If you are applying to multiple departments or programs offered in the Krieger and Whiting Schools, you must submit multiple applications through ApplyYourself. In order to submit multiple applications you need to create multiple accounts and therefore you will have multiple PINs.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Am I eligible for a fee waiver?

You may be considered for a fee waiver if you can prove your financial hardship and are either 1)an independant domestic applicant or 2) an independant international applicant working in the United States with a documented tax form. You will be asked to submit proof of your income, such as a FAFSA Student Aid Report or 1040 tax form. Please contact us via our online contact form, and select ‘Application Fee Waiver Request’ as the subject. You will be then be asked to send the financial proof via a scanned PDF document. Please submit this prior to submitting your application. Our office will not issue refunds to those who have already submitted their application.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am a GEM/McNair/VEF/MMUF/Leadership Alliance or Project 1000 Scholar. Do I get an application fee waiver? How can I apply for this?

To receive a fee waiver you must start an application and provide verification of your GEM/McNair/VEF/MMUF or Project 1000 Scholar status from your program director/organization. The first step is to start an online application (do not submit) and contact us via the online contact form, selecting ‘Application Fee Waiver Request’ as the subject. You will be contacted and asked to supply verification of participation in your program. Upon receipt of verification, we will administratively waive your application fee. As you follow these steps to receive a fee waiver, please note the following: 1) You must begin an application before your fee can be waived; 2) You must receive a waiver prior to paying the application fee, as refunds are not typically provided once you have submitted your application.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I wish to send materials but do not yet have an applicant ID. Where do I find this number?

You will receive the Applicant ID after you have submitted your online application. Materials sent prior to submitting your application must include your ApplyYourself PIN as noted on the Cover Sheet.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I deferred my acceptance from last year, do I need to re-apply? Can I use the same materials as last year?

Please do not start an additional online application. Please directly contact the department with which you have a deferral agreement; there will be some administrative paperwork, but you will not be formally reapplying.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am applying to more than one department; do I have to submit separate applications and materials? Do I have to pay more than one fee?

You may apply to multiple programs within our schools, but you must submit a separate online application for each program. Departments do not share your admissions files with one another.
Regarding application materials: we can match up your GRE/TOEFL scores (meaning you won’t have to request ETS to send twice) to each application, provided you have had the scores sent to institution code 5332 and you’ve entered in your ETS registration number into each application under the ‘testing information’ section.

There are three possible ways you might apply to our programs:

1.If you apply to multiple programs in the Krieger School of Arts and Sciences, we will waive your second application fee provided that you have proof of submission of the first application. You will need to send us your ApplyYourself application ID for the first application and second application, and we will verify your status and approve a waiver as appropriate.2. If you apply to multiple programs within the Whiting School of Engineering, you must pay the application fee for each application.3.If you apply to one department within the Krieger School and another department within the Whiting School, you must pay the application fee for every application.Additionally, please be advised that these policies do not apply to any other admissions office within Johns Hopkins University.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am having trouble filling out my phone number in the online application.

The correct format for the phone number is: (xxx) xxx-xxxx. Please note that there is a space after the area code, and that there is a dash after the first three numbers. If you do not enter your phone number using this format correctly, you may be unable to submit your application. Please note that if you only have an international phone number you can leave this blank and enter in your international phone number (there is no assigned format) in the international phone number section.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am having trouble locating my school code to enter in the Academic Information section of the online application.

If you are unable to find your former institution’s code, you may skip the ‘Institution Code’ section, and instead enter the name of your institution in the ‘Institution Name’ section.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am having trouble uploading documents to my application.

The online application can only accept documents up to 500KB in size. Zipping a file, printing the PDF only in black and white, and/or removing graphics may reduce the size of your upload. Please do not mail or email duplicates of documents that were successfully uploaded to the online system.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am having trouble making my fee payment through the online application.

The application fee is not handled directly through our office; please use the ‘help’ feature on your ApplyYourself application to contact the support desk directly regarding this third-party transaction. Please know that checks are not accepted, only credit cards will be accepted.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am reapplying to Johns Hopkins, do I have to submit another application and updated materials? Do I have to pay the application fee again?

To be reconsidered for admission you will need to completely apply again, pay the application fee, as well as submit all required materials to our office. While doing this, our online application may warn you that you are creating a duplicate account but you should ignore the warning and proceed to create a new record for the Fall 2012 admissions cycle.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I applied this year but want to reapply next year. Do you keep my materials from year to year?

To be reconsidered for admission next year you will need to completely apply again, pay the application fee, as well as submit all required materials to our office. While doing this, our online application may warn you that you are creating a duplicate account but you should ignore the warning and proceed to create a new record.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I believe I may be eligible for a TOEFL/IELTS waiver. How can I apply?

You may be eligible for a TOFEL or IELTS waiver if you attended and completed a degree from an institution of higher education in which the official language is English(as determined by Johns Hopkins) and/or if you have completed a degree in higher education from a native-English speaking country.Please do not assume you will be exempt; you will have to provide transcript proof of enrollment and degree completion to qualify; and the waiver is at the discretion of Johns Hopkins. Please contact US using the TOEFL/IELTS waiver subject heading

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am unable to choose the department/program to which I wish to apply after selecting the correct term. What does this mean?

If you are unable to select the department you wish to apply to this may mean one of two things: 1) The department does not offer admission for the term that you have selected or 2) The department’s application deadline has passed. In either case, you should double check the department’s application deadline to be certain they are still accepting applications. Deadlines are listed for each department on our website.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I do not know how much financial aid I will need. How do I fill out that part of the application?

Estimated tuition and cost of living expenses are posted on our Costs and Financial Aid page. You may also contact your department directly for specific information on tuition and aid.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I have not finished my studies at my current institution. Should I submit an ‘end date’ in the academic information section?

You may omit an ‘end date’ if you have not yet completed your studies.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How will the application fee appear on my bank or credit card statement?

Your statement should list the payment as JHU ASENGradADM.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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For honors and study abroad, do I have to upload a transcript?

In most cases, where any credits are reflected on your primary insitution’s transcripts, no, you only need to enter this information in the text box provided or upload a document. However, you cannot do both – you need to choose one type of response. Please note that the text box is limited to a certain number of characters. If your study abroad or honors credits are not represented on your primary instiutional transcripts, and you’ve listed the experience as an educational instance, you will have to upload unofficial transcripts.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am having trouble uploading my unofficial transcripts. What should I do?

The online application can only accept documents up to 500KB in size. If your document is larger than this, please try scanning and uploading the document as a black and white PDF. If it is a different technical issue, please contact the Hobsons’ AY help support link on your application.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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After Submitting the Online Application

I forgot to click ‘submit’ after paying my fee. What can I do?

Please be advised that submission of your payment is not the same as submitting your application. To resolve this issue you will need to log back into your online application and follow the instructions for submitting the application. You will receive a confirmation email once your application has been successfully submitted.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I forgot to click ‘submit’ after paying my fee AND the department deadline has passed. What can I do?

Unfortunately, while you must pay in order to press ‘submit’, the act of paying doesn’t automatically submit your application. As you paid your fee before the deadline, the solution is that you need to directly contact the department to which you’ve applied and let them know what’s happened. If they decide to allow you to submit after the deadline (which many times they do in these situations), they will contact our office to set up an appointment time for you to login to AY (your online application) and submit. As we cannot open the application specifically for one person, it needs to be under these tight parameters so as to avoid any unintended applicants.Full instructions will follow contingent upon the department’s approval.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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My application status is listed as incomplete, but I have submitted all of the required materials and they have been marked as ‘received’ in my application. Does this mean the department cannot see my application and materials?

If your application is incomplete despite all materials being marked received, please contact our office via email using our contact us form. We will review your file to correct your application status.An incomplete application status is an administrative notation, and does not prevent your application materials from being delivered to the department. So long as you have submitted your application, our office will forward your required supplemental materials as they are received.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I have submitted my application, but it is listed as incomplete because some of my supplemental materials have not yet been received and posted. Does this mean that the department cannot see my application and my attached documents?

Any application documents received by the Graduate Admissions Office are sent to the department within 10 business days once you have submitted your application. We do not prevent the department from receiving applicant materials for incomplete applications-if your application is submitted and we’ve received and posted your materials, the department can access any of your materials in real time.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I have submitted my application but need to change my address/phone number or other important biographical information. What can I do?

Until you have submitted your application you can update your application as often as you wish. Once you have submitted, the Office of Graduate Affairs and Admissions can only update important biographical information (address, name, phone number, email) and will not be able to update any other portion of your application. Please use the contact form to relay this information. Please note we will not be able to confirm this update, you can check your application online after 10 days.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How can I withdraw my application?

If you have not yet submitted your application, all you need to do is not click ‘submit’. Unfortunately, the application fee is nonrefundable. If you have already submitted your application and wish to withdraw, please contact the department to which you are applying and notify them that you would like to ‘withdraw your application prior to decision’.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When will I hear an admissions decision?

Admissions decisions are made by the department, and most applicants should hear news concerning the decision on their application for fall admission by March/early April. Please note that this office does not take part in admissions decisions, and that if you have specific questions, you will need to contact the department directly.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How can I check if all my materials have arrived?

Any application documents received by the Graduate Admissions Office are posted to your online application and are visible to the department within 10 business days after you have submitted your application. You can check if materials have posted by logging onto your online ApplyYourself application.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I submitted my application and sent my materials in weeks ago. How come I do not see my materials as ‘received’ in the online system?

Materials sent prior to submitting your application cannot be posted until you press ‘submit’, so there may be a delay from when you submit your application and when you see that your materials have posted. If it has been more than 10 business days since you submitted your application, and you still do not see materials posted that you believe are here, please contact us using the contact form.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I would like to revise my statement of purpose/resume/writing sample/supplementary application form/unofficial transcripts after submitting my application. Is this permitted?

Until you have submitted your application you can update your application as often as you wish. Once you have submitted, the Office of Graduate Affairs and Admissions can only update important biographical information (address, name, phone number, email) and will not be able to update any other portion of your application-including any uploads or supplemental materials. If you feel the update is vital to the review of your application, please contact the department to which you are applying directly to ask if they will accept a copy of the updated materials.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How do I find out if I have been admitted to the department to which I applied?

Please contact the department or program directly. The Graduate Affairs and Admissions Office cannot provide this information.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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GRE

What GRE scores do I need to get to be accepted?

There are no published universal GRE score minimums needed to be considered for admission. Each department has its own criteria. Please keep in mind that each applicant’s complete application – including your transcripts, letters of recommendation and other academic accomplishments – will be considered before an admissions decision is made. Feel free to peruse the website of the department to which you are applying to see if they cite specific score requirements.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I sent my GRE scores to your office in a previous year. Will I need to resend them?

You will not need to resend GRE scores if you took the test within the past 5 years. Please verify the scores were sent to Institution Code 5332, Johns Hopkins University Arts Sciences and Engineering. Scores that are older than five years are no longer valid, so the test must be retaken.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do you accept GRE scores that are more than five years old?

No. If your scores are older than 5 years old, you will need to retake the test and send your updated results.Please be sure to send your scores to the correct Institution Code 5332, Johns Hopkins University Arts Sciences and Engineering.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can I submit photocopies/scans of my GRE?

So long as you request your test score be sent to our office and you use the correct Institution Code for our Admissions Office (5332 for GRE and TOEFL) Johns Hopkins University, Krieger School of Arts and Sciences, Whiting School of Engineering, Course ID: 4610 for IELTS) you do not need to send us a photocopy of your score. A photocopy is not considered an official document and we would prefer not to receive unofficial documents.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do I need to take a GRE Subject Exam?

Some departments do require the GRE Subject Examination, while others simply recommend it. Please review the appropriate department’s application requirements prior to submitting your application.

Is the GRE required by all programs? Are there any exceptions?

Most of the programs do require the GRE. Please review the appropriate department’s admission’s requirements to find out if there are any GRE exceptions.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can I submit my application before I take the GRE?

Applicants may submit the online application before taking the GRE test. Once you have taken your GRE, please have your GRE scores sent to institution code 5332, Johns Hopkins University Arts Sciences and Engineering, and notify us using our contact us form with your ETS registration number. Please select �ETS Registration Number� as your subject for the contact form.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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TOEFL/IELTS

I have to take the TOEFL/IELTS. Is there a score minimum?

Applicants seeking admission who have taken the TOEFL test will preferably have a score of at least 100 for the Internet Based Test, 250 for the Computer Based Test, or 600 for the Paper Based Test. Applicants seeking admission who have taken the IELTS test will preferably have an academic Band Score at least equal to 7.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I sent my scores to the wrong JHU admissions office. What can I do?

Unfortunately, the JHU admissions offices are not always in a position to exchange misguided materials. You can try contacting the admissions office to where you inadvertently sent your materials and ask them to forward to our office, or you may find that you will need to request new copies of the materials to be sent directly to our admissions office. Please refer to our mailing and contact information webpage.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I sent my test scores to JHU and ETS said they were delivered, but they aren’t posted to my application. What can I do?

Any application documents received by the Graduate Admissions Office are posted to your online application and visible to the department to which you are applying within 10 business days once you have submitted your application. Please make sure you have entered the correct ETS Registration ID number in your AY application or we will not be able to match the scores to your application. If you feel you have made an error, please contact us via the online contact us form, and select ‘ETS Registration Number’ as the subject.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am an international student, but I was educated in an English-speaking instiution. Am I still required to submit a TOEFL or IELTS score?

The TOEFL/IELTS score requirement depends on the department to which you are applying, the country in which you studied, as well as the degree you earned. Applicants who believe they should receive a waiver from the TOEFL or IELTS exam should contact the department and inquire about a waiver of this requirement.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do you accept TOEFL or IELTS scores that are more than two years old?

No, once a score is older than two years it is no longer valid. You must retake the test. Please be sure to send your scores to the correct Institution Code for Johns Hopkins University Arts Sciences and Engineering(5332 for TOEFL and 4610 for IELTS).

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can I submit photocopies/scans of my TOEFL/IELTS?

So long as you request your test score be sent to our office and you use the correct Institution Code for our Admissions Office (5332 for GRE and TOEFL) Johns Hopkins University, Krieger School of Arts and Sciences, Whiting School of Engineering, Course ID: 4610 for IELTS) you do not need to send us a photocopy of your score. A photocopy is not considered an official document and we would prefer not to receive unofficial documents.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Transcripts

Where do I send my materials? Is there a mailing address?

Please visit our mailing instructions webpage for full mailing instructions and our address.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How many transcripts should I send to the Graduate Affairs and Admissions Office?

You should submit one unofficial transcript (uploaded to your online application before submission) and one official transcript (sent by your institution to our office, either electronically or in hard copy) for each institution you attended prior to applying to Johns Hopkins University.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When should I request my transcript from my school’s records office?

You should request your transcript as soon as possible once you have decided to apply to one of our programs. Please note that transcripts sent to our office without our cover sheet will delay processing.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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My records office will not include the cover sheet when they mail my transcripts. What can I do?

In these instances, you should request your transcript be mailed to yourself. Do not void the official status of the document by breaking the seal of the envelope. Rather, place the still sealed envelope and our cover sheet in a larger envelope, and mail this to our office using the mailing label.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I have not yet completed my course work at my current institution. Should I wait until all my grades are posted before sending my transcript?

Do not wait. You should request that your transcripts be sent as soon as you know you are applying to one of our programs. Should the department wish to see your final grades you will be contacted directly by the department administrator.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I studied abroad. Should I list that university on my application and send that school’s transcript?

You should list your study abroad school ONLY if they will provide a transcript for you. If your semester abroad is reflected on your home institution’s transcript you DO NOT need to include that school in your list of universities attended nor have them send a transcript.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do you accept electronic transcripts?

We do accept and greatly encourage electronic transcripts sent directly to us from your institution. We also accept authenticated transcript evaluations electronically as well, through WES and Interfolio. All transcripts should be sent to graduateadmissions@jhu.edu. Please note, any other correspondences must be through the online contact form.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am applying to more than one department; do I have to submit separate transcripts?

As you are applying to multiple programs within our schools, you must remember to submit a separate online application for each program. Departments do not share your admissions files with one another.Regarding application materials: we can match up your GRE/TOEFL scores (meaning you won’t have to request ETS to send twice) to each application, provided you have had the scores sent to institution code 5332 and you’ve entered in your ETS registration number into each application under the ‘testing information’ section, but you will have to upload unofficial transcripts to each application separately, as well as have separate letters of recommendation uploaded directly into your applications. If you are having official transcripts sent, and would like the one set to be used towards your multiple applications, please contact us using our online contact form- and select the category ‘Application Requirements and Process’ and sub-category ‘Applying to More Than One Program’.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I applied last year. Do I have to submit my transcripts again?

To be reconsidered for admission you will need to completely apply again, pay the application fee, as well as submit all required materials to our office. While doing this, our online application may warn you that you are creating a duplicate account but you should ignore the warning and proceed to create a new record for the Fall 2012 admissions cycle. If you asked us to retain any materials (and you received confirmation) from last year, it may be possible that they can be used. Please contact us using our online contact form and select ‘Reapplying Applicant’ as the subject header.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am a deferred applicant from last year. Do I have to resubmit my transcripts?

No, and do not start an online application for the new semester! Deferred applicants generally need to simply touch base with their intended department to reactivate your application from last year. Generally, defers do not have to resubmit an application or pay the application fee. Please contact your department with whom you have a deferral agreement.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I sent my transcripts to another JHU admissions office. What can I do?

Unfortunately, the JHU admissions offices are not always in a position to exchange misguided materials. You can try contacting the admissions office to where you inadvertently sent your materials and ask them to forward to our office, or you may find that you will need to request new copies of the materials to be sent directly to our admissions office. Please refer to our mailing and contact information webpage.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I am an international applicant. What should I know about sending my transcripts?

- Any records you send from your educational institution(s) must show all the courses you have taken and the grades you have received. The grading scale of your school and your rank should be included. If there are descriptions of the coursework (content, etc.), they should be included.

- Degrees can be verified only through official copies of diplomas, or by a notation of conferral on your academic record(s).

- To be deemed ‘official’, academic records must be either original or verified copies that bear the institutional seal and official signature of your institution. They cannot be altered, and if you are sending them with other documents in one mailing, they cannot be unsealed (you cannot have opened or touched them yourself).

- If your institution does not issue records in English, official English translations must be provided, and the original language records must be submitted as well. Only translations issued by the institution or a professional translating service will be accepted. Translations must be literal.

- The department to which you are applying may require additional academic documents.

- If the authenticity of your academic documents is in question or they are indiscernible, you may be required to obtain an evaluation from a foreign credential evaluation service.

- If you have any doubts as to the clarity/acceptability of your records, you may wish to consider using a foreign credential evaluation service.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Statement of Purpose

I am confused about the statement of purpose. Can you help me?

A brief explanation is provided on our website in a section called Statement of Purpose. If you have specific questions as to what to include in your statement of purpose it is best to make inquiries directly to the department to which you are applying. Please note that we do not accept duplicate paper copies of statements of purpose. It should be submitted online and have a 1″ (inch) margin.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I would like to make changes to my statement of purpose, but have already submitted my application. What can I do?

Until you have submitted your application you can update your application as often as you wish. Once you have submitted, the Office of Graduate Affairs and Admissions can only update important biographical information (address, name, phone number, email) and will not be able to update any other portion of your application-including any uploads or supplemental materials. If you feel the update is vital to the review of your application, please contact the department to which you are applying directly to ask if they will accept a copy of the updated materials.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Letters of Recomendation

How many letters of recommendation should I submit?

The number of required letters of recommendation varies by program. You will find your program’s requirements on our Programs of Study webpage. With only one departmental exception, all letters of recommendation MUST be submitted electronically through your ApplyYourself application. Do not send us a copy of your letter of recommendation if it will be or has been submitted electronically. We do not want or need the extra copies.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Does the letter of recommendation have to come from a faculty member? Couldn’t I use a supervisor or someone else familiar with my work?

While it is preferable, it is not always necessary that the letter to be from a faculty member.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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My recommender refuses to send my recommendation electronically as required. What can I do?

This can be an awkward situation, but please know that it is quite common for academic institutions to request electronic letters of recommendations; and the ApplyYourself system is quite simple to use-it will simply solicit your recommender via their email account. They then only need to follow the instructions. Unfortunately, we cannot yield on this issue. If your recommender is having trouble with submitting their recommendation, it may be possible that they can ask a trusted colleague or staff member to assist them in submitting the recommendation through the online system.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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One of my recommenders did not receive the notification email from the ApplyYourself application. What should I do?

If a recommender has any spam blocking software, please ensure that they have either disabled such software or allowed the access of support@applyyourself.com. It is also essential that recommenders disable any popup blocking software as such may preclude the display of important information.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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My recommender sent my letter to the wrong JHU admissions office. What can I do?

Unfortunately, the JHU admissions offices are not always in a position to exchange misguided materials- and it gets very difficult with electronically submitted letters of recommendation. Your recommender can try contacting the admissions office to where they inadvertenly sent your recommendation and ask them to forward the recommendation to our office, or they may find that they will need to resubmit to your correct online application. If they need a new notification email from your online application and you have already submitted your application, have them contact our office via the online contact form and use the subject header ‘Recommender Issues’.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can I add or delete a recommender after submitting my application?

To add or to delete a recommender, log into your on-line application and update your Recommendation Provider List in the Recommendations section. Recommenders may only be deleted if they have not submitted a recommendation.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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May I submit more than three letters of recommendation?

Please do not send more than 3 Letters of Recommendation.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Sample of Work and Other Supplemental Materials

Am I required to submit a writing sample?

The requirement for a writing sample varies by program. You will find your program’s requirements on our Programs of Study webpage. You must submit your writing sample electronically. Writing samples can be no larger than 500KB. If you have a special exception from your department, you may need to submit your larger sample to the department directly.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can my sample of work be in a language other than English?

Only the Department of German and Romance Languages and Literatures permits samples in the following languages: English, Spanish, Italian, French, and German. All other departments only accept samples of work in English.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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If my sample of work does not meet the department requirement can I still submit it?

You should consult the department to which you are applying to see if that is acceptable.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Beyond the listed admissions requirements are there any other supporting documents that may be required?

The Applied Mathematics and StatisticsHumanities CenterProgram in Molecular Biophysics and Chemical Biology (CBI) program each require supplemental application forms.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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May I reuse the documents I sent when applying last year?

Applicants must resubmit all documents required to be considered for admission. We will accept materials for admission starting in August.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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All New Graduate Students

How can I find out more information about financial aid or jobs on campus?

Please visit our webpage regarding typical new student questions about financial aid and employment on campus.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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The financial aid office says they cannot help me yet. Why is this?

There will be an inevitable delay from when you are first enrolled by your dept and the Graduate Affairs and Admissions Office and when all university systems are able to see your records and work with you. In the case of financial aid, the Financial Aid Office cannot help you if a) they cannot see you in ISIS (the JHU student information system) or b) they do not yet have access to your FAFSA. Once these two conditions are met, they will be able to work with you.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I was offered admission and accepted (or declined) the offer, but I have since changed my mind. What should I do?

Please contact the department to which you’ve applied regarding your decision.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Where can I find information about housing?

Visit our New Student Guide for information concerning housing.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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I may need to defer my enrollment. How can I do this?

Please contact the department to which you’ve applied regarding your decision. They will have you complete a formal deferral agreement. When you are ready to enroll please do not start an additional online application. Please directly contact the department with which you have the deferral agreement; there will be some administrative paperwork, but you will not be formally reapplying.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What is a JHED ID and where/how can I access it?

A JHED login ID is a unique identifier for you in the JHU Enterprise Directory. All students are automatically assigned a JHED ID upon enrollment. You can use your JHED ID to gain access to a number of JHU services, such as financial aid, billing and registration. It is NOT the same as your AY ID or your ISIS ID. Prior to your arrival to JHU, you should receive an automated IT notification email, giving you your JHED ID and login process infomration. If you don’t know your JHED ID, please go to the JHED site at http://jhed.jhu.edu to look yourself up by name and do a “first-time login” to obtain a password.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Where can I find information about orientation?

Please visit our dedicated orientation webpage for specific information.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Is orientation mandatory?

Yes-it is mandatory.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Where can I find information about health insurance?

Please visit our New Student FAQs webpage for the answers to typical questions regarding health insurance. For specific questions you may have, please visit Martha Gamble in the registrar’s office in Garland Hall.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How do I complete the health and immunization requirements?

Pre-entrance health forms were sent out to all incoming graduate students. Both paper and online forms need to be submitted to the Health and Wellness Center prior to registration. For all students, the paper forms need to be mailed back to the Health and Wellness Center by July 15. New graduate students cannot register online without clearance from the Health and Wellness Center. For further information about health forms and immunization requirements, please visit the Health and Wellness Center.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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New International Graduate Students

How do I fill out the statement of financial resources?

The Statement of Financial Resources (SOFR) form is for international students who have been admitted to and are enrolling at the university. To complete the form, it is necessary to understand tuition, housing and other living expenses. These figures are posted here. Enrolling students should consult with their departments before officially submitting the form. More information can be found here.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When will I receive my I-20?

If you have submitted all the correct paperwork to the Office of International Student and Scholar Services and have heard back from them confirming the shipment location of the I-20, you can generally expect to receive the I-20 within a week to two weeks from your final correspondance with OISSS. This means that from when you accept the offer of admisison to when you receive your I-20 can be at least 6-8 weeks. Please be sure to wait to schedule your visa interview until after you have received your I-20.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How soon can I enter the United States?

Upon issuance of your F-1 or J-1 visa, you may then make your travel plans to enter the U.S. F-1 and J-1 students are allowed to enter the U.S. no more than 30 days prior to the start date listed on your I-20 or DS-2019. Transfer students are exempt from this 30 day rule.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When do I have to be on the campus?

Newly enrolling international graduate students are required to arrive at JHU no later than the day before the mandatory Graduate Student Orientation. International students will be allowed to enter the U.S. within 30 days before the start of classes. If they do not arrive by the end of the first week of classes, international students may not be allowed to enter the U.S. It is important to check our New Student Guide for specific dates for your given semester. The student will need to contact the academic department for further information regarding how to proceed with their degree program. All new international students need to check-in with the Office of International Student and Scholar Services upon arrival- and if you have any doubts about deadlines for entry, please contact OISSS directly.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How do I find my temporary SSN?

Once your enrollment has been successfully processed, you should receive an automated notification email from the Registrar’s Office giving you the last 4-5 digits of your temporary SSN so you can logon to JHED and set up your JHU email address. If you have not received an email from the registrar but have your JHED ID and need your temporary SSN immediately, please contact your department administrator. They can look up your temp SSN in ISIS (the JHU student information system). OISSS (The Office of International Student and Scholar Services) will also have a record of your temporary SSN-if needed, you can obtain this from them upon your check-in to the Homewood campus. Please note: the temporary SSN is NOT an official United States Social Security Number.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Registration

How can I register?

Registration for all new graduate students is done online (isis.jhu.edu) starting July 28 at 7:00 A.M. Information and instructions regarding registration have already been emailed to your department. You are expected to meet with your faculty advisor to discuss course selection prior to registering for classes for the first time. You must be cleared by the following offices for your registration to be processed: (1) the Student Health and Wellness Center — you must have completed their Pre-Entrance Health Forms which include immunization records and verification; (2) the Student Health Insurance Office — you must have either signed up for the University-sponsored health insurance plan or have waived it; (3) the Office of Student Accounts and (4) your departmental advisor.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When can I register?

The last day to register online is August 27, 2014. Registration for new graduates will begin on Monday, July 28, 2014 at 7:00AM and continue through Wednesday, August 27, 2014. After that, you will be charged a late registration fee. The late fee charges are $150.00 during the 1st week of classes, $200.00 during the 2nd week and $300.00 any time following the 2nd week.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do I pick my own courses the first semester?

You must consult with your advisor before registering. He/she will need to approve the courses you’ve selected and then lift your advising hold before you log on to register.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Is there an add/drop period for courses?

You will be able to add or drop courses between August 29th and October 12th. As with your initial registration, please consult with your advisor before making any changes to your schedule.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How do I find out who my advisor will be?

If you do not yet know who will serve as your advisor, you should contact your department’s Graduate Program Coordinator.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What is a normal schedule?

It varies from department to department, but, in general 3-5 courses per semester is a reasonable workload.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Housing

Is there graduate student housing offered by the University?

There is no University housing for graduate students. However, the Off-Campus Housing Office will support you in your search for a place to live. There are ample private apartments and house shares within walking distance to the Homewood campus. Please see http://www.jhu.edu/hds/offcampus for more information.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Is there temporary housing available?

If you need housing for the short-term when you first arrive in Baltimore, the Off-Campus Housing Office can provide you with a list of temporary housing options.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What can I do before I get to Baltimore to try to find housing?

Call the Off-Campus Housing Office or visit its website. The New Student Guide has a long list of alternatives for your search as well. You should also feel free to reach out to a student group that you may consider joining or your department’s Graduate Program Coordinator to see if they have any suggestions.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Where do graduate students live?

For the sake of convenience, many graduate students live in the relatively inexpensive neighborhoods adjacent to the campus — Charles Village, Tuscany-Canterbury, Roland Park and Remington-Hampden.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Health Insurance

Must I have health insurance to be a JHU student?

All full-time enrolled graduate students in the Schools of Arts and Sciences and Engineering are required to have health insurance. In many cases, the student does not pay for this him/herself. Please check with your Graduate Program Coordinator as to who will be paying for your insurance policy.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can I choose my own plan?

International students must use the University-sponsored Aetna Student Health Plan. U.S. citizens have the option to waive the University-sponsored plan, but they must provide evidence of a comparable plan in that instance.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How do I enroll for or waive the University-sponsored health insurance plan?

To enroll for the University-sponsored plan or waive it, you must go online here. Use your Social Security number as your student ID for insurance purposes. Make sure you choose “Graduate Student” in Step 4 of the enrollment process. Your balance will show $0 due. If you do not want the University-sponsored insurance plan you must complete your waiver at this time. Choose “Online Waive System” or if you prefer to mail your waiver, print the “Waiver Form” and return it along with a photocopy of the front and back of your current health insurance ID card to the Office of the Registrar.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When does health coverage begin if using the University-sponsored insurance plan?

The full-year policy begins on August 15 and runs through August 14th of the following year. If you are a graduating student completing degree requirements prior to December 31st you may enroll for a half year only. Choose the “December Graduate” form in the online enrollment system.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What are the specifics of the University-sponsored health insurance plan?

The full details of the plan can be found at http://www.aetnastudenthealth.com/stu_conn/student_connection.aspx?groupID=890468.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Does the University offer eye care or dental insurance plans?

Aetna Student Health does not offer vision insurance, but Vision One, included in your medical insurance plan, offers discounts at participating providers. Please check the website for further information. Aetna Student Health now offers three different options for dental care. These are optional. The premium is not paid for by the university. Click here for more information. Click on the “Dental” link to read about the plans then proceed to the online enrollment to sign up for dental coverage. You must pay Aetna Student Health directly via credit card or e-check for dental plans.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Student Health and Wellness

Do graduate students have access to the Student Health and Wellness Center (SHWC)?

All graduate students in the Krieger School of Arts & Sciences and the Whiting School of Engineering have access to the Student Health and Wellness Center. Please visit their website for more information at http://ww2.jhu.edu/shcenter/.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What do I have to pay for at the SHWC?

There is no charge for any service at the SHWC except to purchase prescription medications and things like crutches. Anything sent out of the SHWC (e.g., blood tests, x-rays, specialty referrals) will be billed to the student’s health insurance.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What forms do I have to send to the SHWC in order to be treated there?

Each graduate student and postdoctoral fellow must have a completed health paper and online form on file at the SHWC before you can be seen. There will be a $85 charge to complete the form plus the cost of any needed immunizations. Each graduate student and postdoctoral fellow must be in compliance with the University immunization requirements. (Graduate students cannot register online without having submitted the Pre-Entrance Health Forms.)

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Do I need to purchase the University-sponsored health insurance plan to access the Student Health and Wellness Center?

No. Services performed at the SHWC (with a few exceptions mentioned above) are free to all KSAS and WSE graduate students. Insurance only plays a role if someone needs blood work, x-rays or specialty referrals.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How do referrals work?

To maximize the benefits of the University-sponsored health insurance plan, graduate students must obtain a referral from the SHWC for specialty care. This reduces the deductible from $250 to $75. Referrals cannot be granted retroactively. If a graduate student continues seeing a specialist after his or her first year here, he or she will need to update his or her referral. The only exception is that graduate students do not need a referral to go the emergency room.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Does the Student Health and Wellness Center have an OBGYN or nurse practitioner for female services?

All healthcare providers at the SHWC provide gynecological care. There is also a nurse midwife on staff who is very experienced in this area, as well. She can also deliver prenatal care through her private office.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Employment/Financial Aid

How often do research and teaching assistants get paid?

Research and teaching assistants are paid twice per month — on the 15th and the last day of each month.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When will I receive my first paycheck?

This is dependent upon when your graduate department submits the necessary paperwork. International students must complete the I-9 form before the payroll process can begin. Please consult your department’s Graduate Program Coordinator for the exact date.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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What kinds of part-time employment opportunities are available to graduate students?

A wide range of part-time jobs, both on-campus and off-campus, are listed with the Office of Student Employment Services. Students can work up to 20 hours per week on an hourly basis. International students are permitted to work on-campus only, but may work on any of the JHU campuses. For more information and to search through current student job listings please visithttp://www.jhu.edu/~stujob > Student Handbook for more information.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Can I get a part-time student job even if I already have a research or teaching assistantship?

This is dependent upon your department policies for graduate students. If your graduate department has no rule saying otherwise, than yes you can accept a part-time campus job. However, all jobs including your ‘paid’ research/teaching assistantship cannot exceed 19.9 hours per week in total.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Where do I receive my paycheck?

If you elect direct deposit you will not receive a direct deposit notice. You can view your paystub on-line. For more information, go to the Student Employment Web at www.jhu.edu/stujob (Student Handbook > Paychecks). If you do not elect direct deposit and are paid semi-monthly on the 15th and the last day of each month you paycheck will be sent to your graduate department; hourly/weekly paychecks are distributed in the Office of Student Employment Services.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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As a student employee, what forms do I need to fill out and where can I find them?

Student employees (including research and teaching assistants) must complete an I-9 form prior to starting any employment at JHU. Domestic Students who are U.S. citizens would do this at the Office of Student Employment Services in Garland Hall. International students and Legal Permanent Residents would do this at the Office of International Students and Scholars Services (OISSS) on Charles Street; the completed forms must be submitted to the Office of Student Employment Services. Any additional forms, such as tax forms and direct deposit form must be submitted to the Office of Student Employment Services. These forms are available on-line at http://www.jhu.edu/stujob, click on “Student Handbook.” Your department may have an additional form for you to complete prior to setting you up in the payroll system. Please confer with your department’s Graduate Program Coordinator.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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Does the school take taxes out of my paycheck or is that my responsibility to report at the end of the year?

Student wages are taxable. Federal and Maryland State Tax Withholding Certificates can be downloaded from the Student Employment Services website at http://www.jhu.edu/stujob, click on “Student Handbook”, then “Tax Information.” Both forms must be completed so your employer (JHU) can withhold the correct amount of tax from your earnings. Tax to be withheld is based on your earnings and the number of allowances you claim. If you are uncertain of the amount to claim, you can use the “Personal Allowances Worksheet” to obtain the number (found on form W-4). Completed forms should be submitted to the Office of Student Employment Services. Students receiving fellowship payments are responsible for making quarterly estimated federal and state income tax payments, if needed. For more information on fellowship payments go to https://www.controller.jhu.edu/depts/tax/payroll_admin.html.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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How much can I take out in loans as a graduate student?

U.S. citizens or permanent residents who demonstrate need may borrow up to a maximum of $20,500 per academic year in subsidized and unsubsidized federal loans. Additional borrowing is also available through Grad Plus. For more information on financial aid and how to apply visit the website for the Office of Student Financial Services: http://www.jhu.edu/~finaid.

If this is not what you are looking for, please write to us. Comments and questions are welcome.

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When should I turn in my financial aid application?

There are no hard and fast deadlines, but you must allow a minimum of 2 months from the time you submit your aid application until your loan is disbursed to your account. All students wishing to apply for financial aid must submit the Free Application for Federal Student Aid (FAFSA or renewal FAFSA) and the Johns Hopkins Graduate Student Application for Financial Aid (http://www.jhu.edu/finaid/elecserv). Some students will be required to submit a signed copy of your (and your spouse’s) most recent federal income tax return, all pages and W-2 forms. If you didn’t file a tax return in the preceding year, complete the Non-Filing Statement on the Graduate Student Application for Financial Aid.

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Advising/Mentoring

How am I assigned an advisor?

Both the timing and the selection process vary by department, and you should consult your department’s Director of Graduate Studies for further information.  Once you have an advisor, it is important to set mutually beneficial expectations early on – with respect to day-to-day responsibilities, frequency of meetings and/or communication, timeliness of feedback and assumptions from both parties about the dissertation process.

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How often should I be meeting with my advisor?

As often as possible. It is in your best interests to be clear on the goals of your projects and research, and maintaining a consistent level of communication with your advisor is the best way to ensure that you are maintaining progress towards these goals.  Frequent communication helps to proactively address any issues that may arise.

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What kind of things should I be discussing with my advisor?

Anything that may be relevant to your research. The current status of your research or recent project outcomes; the next 2-3 steps in your research (a short-term roadmap of your project); recommendations on courses or professional development activities that may help you connect with your broader research community; funding sources or grants for which you should consider applying.

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What kind of feedback will/should I receive from my advisor?

Some advisors are more hands-off than others, so it will depend on the nature of your interaction with them. At a very minimum, you should have answers to your questions, and a clear set of expectations for your research in the short- and long-term.

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Will I be formally evaluated by my advisor?

This evaluation format may depend on the department.  That said, as per policy in the Krieger and Whiting Schools, all departments are required to provide formal evaluation to all graduate students once a year.  For the most part, this is an assessment of progress throughout the graduate student academic cycle. It helps to sit down with your advisor in-person to discuss the annual progress report.  It can be a meaningful conversation to obtain feedback.

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With whom can I speak if I’m having a conflict with my advisor?

Some departments have a faculty member who serves as a graduate student liaison, with the responsibility of helping to manage these conflicts. In departments without a designated liaison, the department chair may perform this role. In situations where you may be unsure about your options for resolving a conflict, Susan Boswell and Dorothy Sheppard (Office of the Dean of Student Life), the Dean’s Offices in the Krieger and Whiting school and the Chairs of the Graduate Representative Organization are available to listen and provide advice on a completely confidential basis. For a full listing is services visit here.

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Can I speak with faculty members other than my advisor?

Yes! Part of your academic and professional development in graduate school is making connections with other researchers. However, note that depending on your research group, you may need to consult with your advisor on any particulars that cannot be discussed outside your group. These may include results that are unpublished and critical to your research; devices or processes on which your group is currently securing intellectual property rights; or projects for which your group has signed non-disclosure agreements with sponsors.

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Are there any additional mentoring/advising resources available?

The Office of Graduate Affairs and Admissions publishes a Guide to the Advisor/Advisee Relationship. To request a copy graduate students can email the office.  In addition, further resources can be found here.

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What are the University’s requirements for the dissertation?

The Homewood Graduate Board governs the dissertation process and its submission.  Further information can be found here.

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Can I obtain career advice from my advisor?

It is important to consider your career options early and decide if you plan to pursue an academic or nonacademic appointment and explore appropriate resources. Be sure to talk to your advisor while also meeting with visiting scholars, alumni, and others who have  academic and nonacademic positions to find out what to expect.  The Career Center may also be a very good resource for dossier preparation and advice.  If you are interested in a teaching career, then you must gain teaching experience sometime during your graduate study, so ask your department about this.

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